Welcome to the New Erie County Clerk Help Desk! - Erie County Clerk Michael P. Kearns

Handgun Transactions

All Forms for the below pistol permit transactions can be found by clicking here.

Registering a Gun Purchase

From a Individual
When a gun is purchased from an individual, a dated bill of sale is required to add the pistol to the new owner's permit.  The bill of sale must show both the buyer's and seller's names, addresses, permit numbers, and the counties that permits are in.  The gun must be described by make, model, caliber action and serial number.  Once the handgun is registered at our department, it may be picked up by the buyer, and the seller has 10 days to come to the Pistol Permit Office to have the weapon removed from his/her permit.

Also for Private gun sales in NYS a National Instant Criminal (NICS) Background Check must be brought into the Pistol Office in order for the gun to be put on the buyer's permit.

From a Dealer
When a gun is purchased from a dealer, the dealer receipt is required.  The receipt must show the buyer's name, address, permit number, and the make, model, caliber action and serial number of the gun.  The dealer's name, address, New York State dealer number and county the dealership is in must also appear on the receipt.  Once the handgun is registered at our department, a purchase coupon will then be given to the buyer, to allow him/her to pick up the weapon from the dealer.

Removing of Handguns

When a gun is sold to an individual, a dated bill of sale is required to remove the pistol from the seller's permit. The bill of sale must show both the buyer's and seller's names, addresses, permit numbers and counties that permits are in. The gun must be described by make, model, caliber action and serial number. Once the gun has been registered and picked up by the buyer, the seller has 10 days to come to the Pistol Permit Office and have it removed from his/her permit. If the buyer is from a county other than Erie County, he/she must provide the seller with a purchase coupon upon delivery of the registered gun. This coupon must then be provided to our department by the seller when removing the gun.

When a gun is sold to a dealer, the dealer receipt is required. The receipt must show the seller's name, address, permit number, and make, model, caliber action and serial number of the gun. The dealer's name, address, New York State dealer number and county the dealership is in must also appear on the receipt.

Creation date: 6/21/2022 3:51 PM      Updated: 6/21/2022 4:23 PM